The mission of the Holmes County Education Foundation is to strengthen our community by helping Holmes County residents pursue further education opportunities

Meeting Room Purpose

Integral to the service mission of the Foundation is the provision of meeting room facilities for further education activities and to community organizations engaged in educational, cultural, intellectual and charitable activities.

Availability and Access

Foundation related activities shall have precedence over all other meetings, and programs of community organizations may not interfere with Foundation operations. Facilities will be made available to community organizations engaged in educational, cultural, intellectual and charitable activities on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. The Foundation does not advocate or endorse the viewpoints of meetings or meeting room users. Use of the meeting facilities shall not be publicized in such as way as to imply Foundation sponsorship of community group meetings. Meetings held in Foundation facilities by community organizations must be open to the public.

Use of the facilities may be requested by contacting the Foundation at (330) 674-7303, and the requestor must agree to accept the terms of this policy as a condition of use. The meeting room may only be reserved by an adult (age 18 years or older) and at least one adult must be present during the meeting. Frequency of use is limited to twice per month by the same group. Meetings may be booked only three months in advance unless granted special permission. Foundation sponsored programs and events held in the meeting room are exempt from this limit.

The Foundation will provide tables, chairs and equipment, if available. Meetings may be scheduled during regular Foundation hours, excluding legal holidays, Saturdays and Sundays. Meetings must end by 11:00 p. m. Regular hours are Monday though Friday (8:00 a. m. to 5:00 p. m.). The meeting room will accommodate up to 20 persons.

Fees

Use of the meeting facilities is free of charge, and admission fees are not permitted for programs held in the Foundation since they might restrict access based on an individual or group's ability to pay. No fund raising events are permitted unless sponsored by the Foundation. Users of the meeting room are responsible for setup of tables and chairs and also for cleanup of the room before leaving the Foundation. (This includes returning tables and chairs to original locations, proper disposal of food and drink items.)  If the meeting room is not left in the condition it was found, the contact person will be notified by the Administrative Assistant and a fee will be assessed for custodial services or repairs to furnishings and equipment. The Foundation will also accept monetary donations from groups or individuals in appreciation of this service.

Food and Drink

As a community service, the Foundation makes a small kitchenette and counter available with meeting facilities. Community groups must provide their own refreshments, including tea, coffee, cups, cutlery, plates, etc. Alcoholic beverages may not be served, and food and drink are not permitted outside of the meeting room. Smoking is not permitted in any location inside of the Foundation. Please call the Administrative Assistant at the Foundation at (330) 674-7303 ext. 101 if you have any questions regarding this section of the policy.

The Board of Trustees of the Holmes County Education Foundation reserves the right to make any changes at any time in the use of any and all facilities or equipment of the Cary House.

 

Click here for a printable form to submit for the meeting room.

 

114 North Clay Street Millersburg, OH 44654 (330) 674-7303 Fax: (330) 674-7313 e-mail: info@hcef.net

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